????>?? ??????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????G ?']bjbj??? &???'X??????]????????????????$,v????k} ?D$F$F$F$F$F$F$$?%??'j$!??gk??j$I ?????vI I I ?>????D$???????D$I ?I A?t#???D$???@?4?1????z,$ FORMTEXT       INVITATION TO TENDER(FOR INDIGENOUS SUPPLIES)No.KIOCL/PUR/CS/99/COKE FINES/06-07 Date: 13.2.2006 TENDER DUE ON 06.03.2006 AT 14.00 HRS Dear Sirs, Sub : Request for Quotation for Coke Fines for our Pellet Plant at Panambur, Mangalore for the year 2006-2007 Please submit your quotation for supply of (-) 20 MM size COKE FINES as per the details indicated below:Quantity: Firm: 20,000 MT +/-5 % Optional: 11,200 MT +/-5 % Annexure ? I Specification Annexure ? II Special Terms & Conditions and General Conditions for Indigenous Supply KIOCL P/1 Annexure ? III Price Bid 2.Submission of Tenders : Please quote your best/lowest price for Delivery to Mangalore basis including unloading, stacking as per the instructions of the consignee. Price to be indicated in Annexure-III(Page.2) only. Please note, quotations only on Ex- works basis, will not be considered.3. The tenders complete in all respects conforming to the Specification, special Terms & Conditions and General Conditions for Indigenous Supply KIOCL P/1 shall be submitted as under :(A) Cover.1 ? Earnest Money Deposit & Tender Document Fee:(a) Earnest Money Deposit : The bidder shall furnish interest free EMD for Rs. 2,00,000/- (Rupees two lakhs only) in the form of Bank Demand Draft/ Bank Guarantee/ Bid Bond/ in favour of M/s. Kudremukh Iron Ore Co. Ltd., payable at Bangalore, along with the Techno- Commercial Tender (unpriced bid). DD/BG from Co-operative banks will not be acceptedThe Bank Guarantee, strictly as per our format enclosed, shall be from a Public Sector / Scheduled bank valid for 6 months from date of submission. Please note, Corporate Guarantee and Bank Guarantee from a Co-operative bank will not be accepted.(b) Tender Document Fee: In case the bidder has down-loaded the tender document from our Website, the bidder shall furnish Tender Document Fee of Rs.1000/- (Rs. One thousand only) per tender in the form of Demand Draft from a Public Sector/Scheduled bank in favour of ?KUDREMUKH IRON ORE COMPANY LIMITED? payable at Bangalore. The tender document fee in any other form will not be accepted The Earnest Money Deposit & Tender Document Fee (wherever applicable)) shall be enclosed in a separate sealed cover duly superscribed as "COVER.1 ? EARNEST MONEY DEPOSIT & TENDER DOCUMENT FEE" and with our Tender number & Date and Due Date of Opening. The tender will not be accepted in the absence of Earnest Money Deposit and Tender Document Fee (wherever applicable).-2-(B) Cover.2 ? Techno Commercial Tender comprising of Acceptance to Specification & Penalty adjustment.Acceptance to our Special Terms & Conditions including General Conditions for Indigenous Supply KIOCL P/1Copy of the Price Bid blanking the price portion. (Annexure-III Page.1)The Techno-Commercial tender comprising the above shall be enclosed in a separate sealed cover duly superscribed as "COVER.2 ? TECHNO-COMMERCIAL TENDER' and with our Tender number & Date and Date of Opening.(C) Cover.3 ? Price Tender :The price in the format furnished at Annexure ? III (Page.2) to this tender document duly filled in & signed shall alone be enclosed in a separate sealed cover duly superscribed as "COVER.3 ? PRICE TENDER" and with our Tender number & Date and Date of Opening.(D) Cover.4 ? Common Outer Cover :Cover at (A), (B) & (C) above shall be kept in a common sealed outer cover duly superscribed as "TENDER FOR SUPPLY OF COKE FINES " and with our Tender number & Date and Date of Opening.The cover at (D) above shall reach us before 1400 HRS on or before 06.03.2006 and shall be dropped in the "PURCHASE TENDER BOX" conspicuously at II Floor, Purchase Department, KUDREMUKH IRON ORE COMPANY LIMITED, II Block, Koramangala, BANGALORE ? 560 034The tenders received in any other form such as FAX, e-mail, in open condition, incomplete tender and after the due time & date of opening or delayed receipt caused under any circumstances will not be considered or opened. It may also be noted that tenders received without Earnest Money Deposit & Tender Document Fee (wherever applicable) will not be considered.3. Those Techno-commercial Tenders submitted with EMD and Tender Document Fee (wherever applicable) will be opened at 3 PM on the due date of opening. The opening of tenders can be witnessed by the bidders or their authorized representative and letter of authorization shall have to be furnished at the time of opening of tenders. ..3.. -3-4. The Price bids of the bidder who meet the Technical, Commercial terms and other evaluation criteria will be opened separately with advance intimation on time & date of opening. The opening of tenders can be witnessed by the bidders or their authorized representative, if they so desire, along with letter of authorization.Thanking you, Yours faithfully, for KUDREMUKH IRON ORE CO., LTD., (John A Gonsalvez) Deputy Manager(Purchase))Enclosures : (a) Annexure ? I Specification(b) Annexure ? II Special Terms & Conditions III, General Conditions for Indigenous Supply KIOCL P/1 which can be down loaded from web site. (c) Annexure ? III Price Bid Format (d) Format of Bank Guarantee for EMD.ANNEXURE-ISPECIFICATION WITH PRICE ADJUSTMENTSPECIFICATION:SL.NO.PARAMETERSSPECIFIEDACCEPTANCE RANGE1SIZE : (-) 20MM100 %--2FIXED CARBON73 % MIN. UPTO 70 %3ASH20 % MAXUPTO 22.5 %4VOLATILE MATTER6 %UPTO 7 %5SULPHUR 0.7 %UPTO 0.85 %6PHOSPHOROUS0.08 %UPTO 0.095 %7MOISTURE (AS RECEIVED BASIS)8 % MAX.UPTO 10 %The bidder shall quote price for the material as specified above and within the acceptance range indicated thereof, subject to price adjustment for Fixed Carbon below 73 % & upto 70% on prorata on landed cost basis. Tenders for supply of material beyond the above specification will not be considered.There would not be any price adjustment for Fixed Carbon above 73.00 %.(SIGNATURE OF THE BIDDER WITH SEAL AND DATE) Page 1 of 4ANNEXURE-IISPECIAL TERMS AND CONDITIONS1. Material : Coke Fines (-) 20 MM2. Quantity (firm) : 20,000 MT +/- 5 %3. Optional Quantity: KIOCL retains an option to order 11,200 MT +/- 5 % of coke fines on the successful bidder as per the terms and conditions of the original order at a later date. Confirm acceptance of price validity up to end December 2006 for exercising the above option.4. Sales Tax : Sales Tax / Value Added Tax or any other statutory levies (if any) as presently applicable shall be indicated separately in your letter and also in the Blanked Priced Bid in Annexure ? III (Page.1). In case the bidder is exempted from payment of Sales Tax by virtue of being a SSI, an attested copy of documentary proof for such exemption shall be enclosed to this Annexure, otherwise Sales Tax as applicable will be taken for evaluation purpose. Please note, KIOCL will issue only ?C? Form for inter-state sales and is not entitled to issue any other forms for concessional sales tax. 4. Paying Authority : Manager (F&A), KIOCL, Panambur, Mangalore - 575 010.Consignee : DGM (Stores), KIOCL, Panambur, Mangalore - 575 010.Delivery : The entire tendered quantity shall have to be supplied from April, 2006 onwards @ 2600 MT per month or as regulated depending on consumption on weekly basis and storage limitationsHowever, the actual monthly deliveries will be indicated in advance depending on the specific production requirement and storage limitation. 7. PRICE: The bidder may please quote the best price per MT on Delivered Cost basis to our Plant at Panambur, Mangalore including unloading & stacking as per the instruction of the consignee (Taxes & Duties if applicable, should be specifically mentioned in the Tender) and the price should be valid till full quantity is delivered.8. PAYMENT: 100% payment will be made on testing & acceptance of the material received at Mangalore Pellet plant by KIOCL Process Control Dept. Mangalore. KIOCL Test Reports and weighment shall be final and binding for acceptance and for payment. As the supply would be in number of lots, payment would be released for acceptable quantity on a weekly basis based on KIOCL laboratory Test results/report for the corresponding lot. As the supply will be continuously consumed for our production no claim at a later date for payment on penalty aspects on weighted average basis would be entertained.(Signature of the bidder with seal and date)Page 2 of 49. Unloading: The trucks shall report for unloading at Mangalore between 9 A.M to 3 P.M on only working hours from Monday to Saturday. Unloading of trucks reporting beyond the stipulated hours and on Sundays and Holidays will not be done.10. Weighment : The weight of the material (in Metric Tonnes) as recorded at KIOCL/ KISCO weigh bridge at Panambur, Mangalore will be final for all purposes. 11. INSURANCE: Transit Insurance for delivery to our Mangalore Plant to be covered by the bidder 12. Storage Facility: Storage facility at our Plant is limited to 600 MT at any point of time. Successful bidder to stock enough quantity of at least 5000 MT in their godown at their own cost and expenses at any given point of time and arrange for supply on a daily basis excluding Sundays and holidays.(Signature of the bidder with seal and date) Page 3 of 4ANNEXURE-IISPECIAL TERMS AND CONDITIONS12. INSPECTION: Material would be tested in KIOCL Process Control Dept laboratory on receipt at Mangalore and the results so obtained shall be final and binding for all purposes. In case the material does not conform to the Specification indicated in Annexure-I & the within the acceptance range indicated thereof, then, the material will be rejected and the rejected material shall be removed from KIOCL premises within 7 days from indication of such rejection.13. SECURITY DEPOSIT: You are required to furnish Security Deposit for 3% of the order value of Coke Fines by way of Bank Guarantee in favour of Kudremukh Iron Ore Co Ltd., within 15 days from the date of receipt of Purchase Order. The Bank Guarantee shall be on Rs. 100/- Non-Judicial Stamp paper strictly as per our format and shall be initially valid upto 12 months from the date of first despatch and should be valid till completion of supply. Bank Guarantee issued by Co-operative Bank will not be accepted. The bank guarantee will be returned within one month from completion of supplies and due fulfillment of all contractual obligations. 14. Earnest Money Deposit :The bidders shall furnish an interest free Earnest Money Deposit (EMD) of Rs.2,00,000/- (Rupees two lakhs only) by way of a Demand Draft/Bank Guarantee in favour of "KUDREMUKH IRON ORE COMPANY LIMITED", payable at Bangalore along with the tender as per the format enclosed. The DD/BG shall be from an Indian Nationalised Bank or from Scheduled Bank (DD/BG from Co-operative Bank will not be accepted.) In case B.G is submitted it should be strictly as per our format and kept valid for 6 months from the date of opening. Please note that the Bids not accompanied with EMD will not be considered. The EMD will be returned to unsuccessful bidders after finalisation of the tender and the same will not carry any interest till it is returned. In the case of successful bidder(s), the EMD will be adjusted towards security deposit as per Clause 13 above In case the bidder withdraws the tender before the tender validity requested in this tender document, the EMD amount will be forfeited irrespective of whether the bidder has offered shorter validity than the validity stipulated in this tender document.15. VALIDITY: The tender should be valid for minimum of 90 working days from the date of opening of Commercial Bid.16. Order for Part Quantity : KIOCL reserves the right to accept the bids for part quantity of the tendered quantity and the bidder shall confirm acceptance to part quantity.17. Parallel Contract : KIOCL reserves the right to enter into parallel contracts for procurement of Coke Fines during the currency of the contract and the bidder shall confirm his acceptance of the same.18. KIOCL also reserves the right to consider for a trial order of minimum 5,000 MT or as may be deemed fit against this tender to assess the performance.. (Signature of the bidder with seal and date) Page 4 of 4ANNEXURE-IISPECIAL TERMS AND CONDITIONS19 SPLITTING OF QUANTITY: KIOCL reserves the right to split the tendered quantity among two or more bidders based on the competitive ranking of the prices on delivered cost basis and subject to performance qualification criteria as per clause 18 above and such lowest bidder shall be considered for bulk requirement based on their assessed capacity. The balance quantity will be considered among the bidders who can match the price of the lowest bidder on delivered cost basis. Request for matching shall be made in the order of original ranking based on the delivered cost basis. 20. Evaluation of Tenders : The price of the Techno-commercially accepted tenders will be evaluated on 'DELIVERED TO KIOCL STOCKYARD AT PANAMBUR, MANGALORE" basis for specified quality as per Annexure-I, within the acceptable tolerance limits, after relevant price adjustments, if any, as indicated in Annexure-I and after taking into consideration the applicable statutory levies (other than CST/VAT) and other incidental expenditure .Central Sales tax/Value Added Tax (as applicable) will not be taken into account for the purpose of evaluation as we will be claiming reimbursement of the same.21. Clarification on Techno-Commercial Bids: Purchaser reserves the right to seek clarificatios on the techno-commercial bids from any or all the bidders. However, such clarifications/confirmations sought shall not permit the bidder to revise the price bid submitted. The request for clarification and the response shall be in writing and no change in the price or substance of the bid shall be sought, offered or permitted.22. KIOCL reserves the right to accept or reject any or all of the tender offers received against this tender enquiry at its discretion without assigning any reasons thereof.23. The Tenderer shall confirm his acceptance to General Conditions of Contract for Indigenous supply KIOCL ? P/1 enclosed herewith. Please note that the terms and conditions contained in this annexure (Annexure-II) shall prevail over the General Conditions of Contract for Indigenous Supply KIOCL ? P/1 wherever applicable.(Signature of the bidder with seal and date)Annexure III (Page.1) BLANKED PRICE BID FORMAT(TO BE ENCLOSED WITH THE TECHNO-COMMERICIAL BID) 1. Name of the Bidder :2. Material : Coke Fines (-) 20 MM Sl.No.ParticularsPrice per MT(Rs)1Price of Coke Fines delivered and stacked at our stock yard at Mangalore TO BE SHOWN ONLYIN THE PRICE BID2CST against ?C? Form or VAT if applicable extra(strike off whichever is not applicable) -DO-3Total Delivered Cost (All Inclusive) -DO- Date: Authorized Signatory Name of bidder & SealAnnexure III (Page.2) PRICE BID FORMAT1. Name of the Bidder :2. Material : Coke Fines (-) 20 MMSl.No.ParticularsPrice per MT(Rs)1Price of Coke Fines delivered and stacked at our stock yard at Mangalore (IN FIGURES & WORDS)2CST against ?C? Form or VAT if applicable extra(strike off whichever is not applicable) INDICATE PERCENTAGE3Total delivered cost (All inclusive) IN FIGURES & WORDS Date: Authorized Signatory Name of bidder & Seal FORM OF BANK GUARANTEE FOR EARNEST MONEY DEPOSITIn consideration of Kudremukh Iron Ore Company Limited (hereinafter called ? Company?) having agreed to exempt _______________ (hereinafter called the said ?Bidder?) from demand under the terms and conditions of the tender documents vide No ____ dated _______ of Earnest Money deposit for the due fulfillment by the said Bidder of the terms of conditions contained in the tender document on production of Bank Guarantee of Rs. _______________ (Rupees _____________________________ only). We ________________________ (hereinafter referred to as ?The Bank?) at the request of Bidder do hereby guarantee the payment to the Company an amount not exceeding Rs. ________ (Rupees _________________________________________ ______ only) and interest thereon at 15.5 percent per annum from the date of demand till payment against any loss or demand caused to or suffered, would be caused to or suffered by the Company by reason of any breach by the said Bidder of any of the terms and conditions contained in the said Tender Documents. We _______________ do hereby unconditionally and irrevocably undertake to pay to the Company an amount to the extent of Rs. ___________ (Rupees __________ ______________________ only) and interest thereon at 15.5 percent per annum from the date of demand till payment without any demur, merely on a demand from the Company stating that the amount claimed is due by way of loss or damage caused to or suffered or would be caused to or suffered by the Company by reason of breach by the said Bidder of any of the terms and conditions contained in the said Tender documents. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs. _____ (Rupees ________________ _________ only) and interest thereon as mentioned above from the date of demand till payment. Our liability under this present Guarantee is absolute and unequivocal and we undertake to pay the Company the amount so demand notwithstanding the Bidder raising any dispute and /or disputes or filling any suit or proceeding before any court or tribunal or other Authority. The payments so made by us under this Guarantee shall be a valid discharge of our liability for payment there under and the Bidder shall have no claim against us for making such payment. We __________________________ further agree that the Guarantee herein contained shall remain in full force and effect during the period as required by the Company. Unless a demand or claim under this Guarantee is made on us in writing on or before ________________ , we shall be discharged from all liability under this Guarantee thereafter. This Guarantee shall not be revocable by us except with the written consent of the Company and shall continue to be enforceable till. ________________. Should it be necessary to extent this Guarantee beyond the said date, we undertake to extend the validity of this Guarantee for such further period as may be required by the Company and such extension shall be given one month before the expiry of the Guarantee, failing which the amount covered under this Guarantee shall become forthwith payable. -2-We ____________________ further agree with the Company that the Company shall have the fullest liberty without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the Tender Documents or to extend time of finalizing the bid from time to time and to forbear or enforce any of the terms and conditions relating to the Tender Documents and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Bidder or for any forbearance, act or omission on the part of the company or any indulgence by the Company to the said Bidder or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. This Guarantee shall not in any way be affected due to change in our constitution or by your taking or varying or giving up any securities from the Bidder or any other person, firm or Company on its behalf or by the change in the constitution, winding up, dissolution, insolvency or death as the case may be of the Bidder. In order to give full effect to the Guarantee herein contained, you shall be entitled to act as if we are your principal debtors in respect of all your claims against the Bidder hereby Guaranteed by us as aforesaid and we hereby expressly waive all our rights of suretyship and other rights. If any, which are in any way inconsistent with the above or any other provisions of this Guarantee. We ____________________________ also undertake not to revoke this Guarantee during its currency except with the previous consent of the Company in writing.Dated the ___________ day of _______________ 20For ________________________________________(indicated the name of Bank)IMPORTANT NOTE The following points should be taken care of while submitting the Bank Gurantee:The Bank Guarantee should be on non- judicial stamp paper of Rs 100/- .The Stamp paper should be purchased in the name of the Bank, who give the Guarantee and not in the name of the Bidder. The Bank Guarantee should be strictly as per the proforma. The Bank Guarantee should from any of the Nationalised Banks or Scheduled Bank. If any correction is made on the Guarantee, the same should be endorsed by the Bank with its official seal. The Bank Guarantee should be valid for a period of 60 days from date of opening the Bids.$&?????????"*ccez}@ ? 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