Dear Sir,

Sub: Tender for hiring of taxi/Jeep/Van for various Departments in KIOCL, Panambur.

Please find enclosed herewith the tender documents for (i) Technical Bid - comprising of Invitation for tender, instructions to tenderers & terms & conditions, Special conditions of contract and Annexure I and (ii) documents for Price bid comprising of Schedule of works I to VI and 'Schedule of work VII along with 'Form of Bid'.

The Technical bid along with other documents shall also contain Annexure I, which shall be duly filled. The price bids of only technically qualified bidders shall be opened and others shall be rejected.

KIOCL's decision on Technical evaluation shall be final and no correspondence shall be entertained in this regard.

Thanking you,

Yours faithfully,

for KUDREMUKH IRON ORE COMPANY LIMITED

(SHIVARAMA BHAT K.)
Senior Manager (Projects)

Encl: As above.

TECHNICAL BID INDEX

No. KIOCL/MR/TC/QF-01

KUDREMUKH IRON ORE COMPANY LIMITED.

(A Govt. of India Enterprise )

PANAMBUR, MANGALORE - 10

No.PROJ/TC/4210                                                                                                                               Date: 26 June 2006

Sub : Tender for hiring of taxi/Jeep/Van for various Departments in KIOCL, Panambur.

I. Invitation to tenderer

1. Bid documents for the above work are enclosed herewith.

2. Sealed bids will be received upto 15.00 Hrs. on 6.07.2006 at the office of Senior Manager (Projects), Kudremukh Iron Ore Company Limited, Panambur, Mangalore - 10. Bids received late are liable for rejection.

3. Bidders shall abide by all the details of "Instruction to Bidders" enclosed with the tender documents. The sealed bids shall be submitted in two separate sealed covers - (1) Technical bid and (2) Price Bid and each sealed bids shall be superscribed with the respective subjects and shall be addressed to Senior Manager (Projects), Kudremukh Iron Ore Company Limited, Panambur, Mangalore - 575 010.

4. The Technical Bid shall be accompanied by an Earnest Money Deposit (EMD) of Rs.16,000.00 (Rupees sixteen thousand only) to be deposited in the form of a Demand Draft from a Scheduled Bank drawn in favour of Kudremukh Iron Ore Company Ltd., Panambur, Mangalore or in cash in KIOCL's Accounts Department.

5. EMD shall be adjusted to the Security Deposit in the case of successful bidder. However, the same shall be returned to the unsuccessful bidders immediately after the award of work to successful bidder.

6. Acceptance of the bid will be intimated to successful bidder through a letter enclosing the copies of the Letter of Intent (LOI) and this letter will be treated as authorization for award of work. The bidder shall sign the said copies of LOI and send to the owner within seven days from the date of receipt for formal signature and issue of the same. In the event of failure on the part of the bidder to sign and return the LOI within the specified time, the EMD shall be liable to be forfeited at the sole discretion of the owner.

7. The duration of the contract shall be ONE YEAR from the date of issue of Letter of Intent/Work Order.

8. The successful bidder shall be required to execute an agreement within the time specified in the Letter of Intent.

9. The Company reserves the right to reject any or all the tenders without assigning any reason.

II. INSTRUCTION TO TENDERERS

1. Tenderers have to acquaint themselves with the conditions prevailing at site/Office, at KIOCL, Panambur, before submitting the tenders.

2. Tenderers shall furnish their quotation in the schedules enclosed to the bid documents. Quotations should be written in both words and figures. The quotations for Schedule of Work I to VI shall be submitted in the respective schedule of works. Schedule of work VII is a pre-priced schedule and for this work the offer shall be submitted in the 'Form of Bid' enclosed along with said Schedule of Work.

3. Based on the rates indicated in the Schedule of Work - VII, the total estimated amount (excluding service tax) for one year is Rs.8,45,000.00 (rupees eight lakh forty five thousand only). The price bid for this schedule of work (i.e., schedule of work - VII) will be evaluated by multiplying the percentage quoted by the bidders to the value mentioned above. For the remaining schedule of works, the total amounts will be computed based on the unit rates quoted in the respective schedule of works. Finally, the total amounts of all the schedule of works will be added and the overall lowest bidder will be arrived.

4. Owner/Engineer reserves the right to award part of the work or the whole, as may be considered necessary.

5. Tenders received late are liable for rejection.

6. Tenders submitted without EMD will not be considered.

7. The successful tenderer should produce the vehicle with all valid documents for our inspection within 7 days from the date of opening of tender.

8. The tender documents and cost of tender documents are not transferable and also the cost of tender documents are non refundable.

III. TERMS AND CONDITIONS

1. The work shall generally be governed by KIOCL's General Conditions of Contract, which is available for reference in the office of Senior Manager (Projects) on all working days.

2. Scope of work in this contract will be as per schedule of work.

3. Initial Security Deposit of 3% of the value of work shall be adjusted immediately after the placement of order. EMD shall be adjusted against the initial Security Deposit. The balance 2% shall be recovered from each running bill. The Security Deposit will be refunded after successful completion of the contract.

4. Any damage to the company's property caused by the contrac­tor during  the execution/maintenance of work,  shall  be charged to the contractor and the amount of damage shall be left to the sole discretion of the Engineer.

5. Statutory deduction towards all applicable taxes shall be made as per rules.

6. The contractor shall abide with all the provisions contained in Factories Act and Rules/Regulations/Bylaws/Orders made thereunder.

7. The  contractor should obtain Insurance Policy to cover  the risk  of  the labourers under Workmen Compensation  Act  and the policy should be produced before starting the work.

8. Contractor should furnish the PF code number obtained from the authorities of Regional Provident Fund Commissioner to the Personnel Department before commencement of the work.

9. The driver may avail the facilities provided in the canteen set up for the contract labour, they will not be allowed to avail the facilities set up for KIOCL employees.

10. Our Company come under the statue of Factories Act, Rules, Regulations, byelaws and orders made thereunder. Hence the Contractors must abide by the same.

i) Persons employed for the work shall undergo Initial Training on Safety at our Training & Safety Department before engaging on actual work, as per vocational Training Rules.

ii) Contractor must immediately after deploying  the  Contract Workers,  get  their Initial Medical  Examination  done  at Company Hospital on free of charges.

11. The Contractor shall be responsible for all the safety measures as per the rules in the interest of safety of all the labourers working under him. Necessary safety appliances shall be provided to all the labourers at Contractor's cost.

Wherever it is observed that the contractor has not provided safety appliances to the workers engaged by him, the Manage­ment reserves the right to issue the necessary safety appliances to his workers on cost recoverable basis.

12. OBLIGATIONS OF THE AGECNY/CONTRACTOR WITH REGARD TO STATUTES :

The Agency shall be solely responsible as regards salary, wages and service conditions and terms extended by the Agency to his employees/workmen and shall in that connection maintain requisite records and comply with all laws, enactment, rules and regulations and orders dealing with employment of contract labour, payment of workmen's compensation, contribution under ESI Act, 1948, if applicable, and PF/EPF Act 1952, payment of minimum wages, payment of bonus, fire and safety regulations, regulations relating to employment of female workforce, security requirements and such other and regulations as may be applicable at present made applicable hereafter. The wages prescribed by the appropriate Government under the Minimum Wages Act, 1948 and all provisions of the Contract Labour Regulation Act and Factories Act shall be complied with by the Agency. Agency shall insure all employees for accidents and third party losses and produce the policy before commencement of Contract. All employees of the Agency shall be covered under Workmen Compensation Insurance and Group Accident Insurance cover, by the Agency.

13. INDEMNIFICATION :

The Agency shall indemnify and keep indemnified the Company from and against all actions, claims, demands and/or liabilities whatsoever arising out of this agreement or consequent upon breach of any of provisions of this agreement and/or against any claim, action or demand by any of the Agency's Employees, person(s), firms, institutions under any law, rule or regulation having the force of law, including but not limited to, claims against the Company under Workmen's Compensation Act, 1923. The Employees State Insurance Act, the Employees Provident Fund Act, 1952, The Contract Labour (Abolition & Regulation) Act, 1970 and the Minimum Wages Act, 1948 and any amendments thereto.

       

CONTRACTOR                                                                                                                                              OWNER

1. The contract shall be valid for a period of ONE YEAR, which may be extended for further period on mutual consent. The options for further renewal shall be exercised one month before expiry of the contract, i.e., one year from the date of commencement of the contract.

2. The rates offered shall be inclusive of all expenses of fuel, oil, lubricants, salary, overtime and other allowances payable to the drivers, vehicle taxes, repair and maintenance charges and services taxes. The stepney tyre and other accessories shall be kept at the vehicle at all the times.

3. It shall be contractor's responsibility to ensure that the vehicle provided to KIOCL is in good running condition and duly insured for comprehensive insurance giving coverage for the vehicle as well as the traveling persons and pay the taxes as per Law. The RC, insurance policy and other documents must be made available to us whenever, it is required by us. For the run of 24 hours duty, minimum of two drivers have to be provided to the vehicle.

4. The contractor shall be responsible for all accidents/injuries to persons deployed by him which may arise from the operation of the contract due to negligence of himself or any of his representatives, whether such injuries or damages arise from carelessness, accident or any other cause whatsoever in any connected with the performance of his contract.

5. Any damage to KIOCL's property caused by the contractor or his employees or his representative during the period of this contract shall be recovered from the contractor at the discretion of the Officer-in-charge of KIOCL, which shall be final and binding on the contractor.

6. The Agency shall ensure that taxi shall be made available to KIOCL on all days including on Sundays and holidays. In case of breakdown, apart from arranging immediate repair of the vehicle, relief vehicle along with a driver shall be provided immediately. It shall be ensured that the relief vehicle provided shall also fulfill the specifications given by KIOCL. In the event of breakdown/failure beyond one hour, KIOCL reserves the right to engage out side vehicle at the risk and cost of the contractor.

7. Drivers should wear neat and clean uniform and they should be well behaved. The contractor shall be responsible for the discipline of the driver deployed by him and contractor shall not employ any person of bad character. Any person deployed by the contractor is objected to, by or on behalf of the company, will have to be removed from the services by the Contractor. Driver should possess valid driving licence and should be able to read and write the Log book.

8. The contractor shall submit the bills in duplicate to the authorised officer for the month by 1 st of the following month along with the Log book. 5% of the value of the bill shall be deducted and retained till completion of the work as Security Deposit and will be refunded after successful completion of the contract.

9. The log book shall be maintained by the agency for the trips made and the log sheets shall be got signed by the Officers concerned and submitted to Officer in charge of respective departments for counter signature every day. The distance considered - for one way, from contractor's garage to place of duty shall be actual or 5 KMs. whichever is less.

10. The steps shall be taken by contractor to cover the drivers under all statutory provisions in force from time to time and shall make all payments required under the various labour legislations.

11. No escalation is admissible on any account whatsoever during the first three months of the contract. After three months of contract an escalation in hire charges due to variation in POL rates (increase or decrease) will be worked out and paid only when the variation to base rate is above 10%. Such increase or decrease in the hire charges due to these variations shall be worked out from the base rate on the following formula:

I. For schedule of work I to VI

Actual KMs run by the vehicle during the month     X       Increase or decrease in Diesel rate per litre to base rate              __________________________________________________________________________________
                                          KM per litre of Diesel consumption (i.e., 10 KMs per litre)

II. For schedule of work VII.

Actual KM run X Increase or decrease in Diesel/Petrol rate per litre to base rate
_____________________________________________________________________________________
KM per litre of Diesel/Petrol consumption i.e., 15 KMs /Ltr for Indica AC/Non AC vehicles & 10 KMs/Ltr for all other vehicles indicated in schedule of work.

The base rate of Diesel/Petrol is the prevailing rate on the date of commencement of work/contract.

12. As per rules and regulations of R.T.O., Mangalore, the taxi should have valid Tourist permit, fitness certificate and valid road permits and all other documents as required under Motor Vehicle Act and Rules to ply on all scheduled routes.

13. Charges for extra Kms run beyond the maximum specified distance in a year shall be calculated and paid only at the end of the year.

14. In any other matter not covered in this contract, the decision of the Company shall be final and binding on the bidders.

15.  ADDITIONAL CONDITIONS FOR SCHEDULE OF WORK VII ONLY

16. The vehicles shall be requisitioned by Officer in Charge, Admn. Department, KIOCL, Panambur or his authorised representatives on behalf of KIOCL for the journey of their Officers/consultants/guests etc. The vehicles should be deployed promptly at place, time and date with required material and tools.

17. During the outstation duties to Kudremuk/Bangalore, the drivers shall be instructed to report to the Officer in charge, Admn. Department, at respective locations for taking further instructions before returning to Mangalore.

18.  Whenever the taxies are engaged for duties outside Karnataka State , it is the responsibility of the contractor to pay the statutory taxes as applicable in respective states. KIOCL shall not entertain any claim in this regard.

19. The night shift allowance as per item no. 4 (b) of Schedule of Work shall be payable if the vehicle is engaged either before 6:00 AM or after 12:00 mid night.

20. If AC vehicle is engaged for any trip, the AC charges shall be paid for the actual usage by KIOCL officials. In case, the vehicle has to be returned without passengers, non AC charges will only be considered for payment. This is applicable for Ambassador and Indica vehicles only.

CONTRACTOR                                                                                                       OWNER

ANNEXURE - I

Note: - Following information shall be duly filled and the documents requisitioned hereunder shall be furnished without fail while submitting the tender.

1. Name of the Tenderer :

2. Address (a) Present :

(b) Permanent Address :

3. Contract person & Telephone No. :

i) Office :

ii) Residence :

iii) Mobile No. :

4. PROVIDENT FUND ACCOUNT NO. :

(Mandatory)

5. Income tax PAN. No. :

6 Whether sole proprietorship/ Partnership/Company :

7. *List of Tourist vehicles/Taxies owned you :

8. * List of Tourist vehicles/Taxies attached to your travel agency:

* (Separate sheets to be added to give the details of Tourist vehicles/taxies owned by you/attached to your travel agency).

Certified that the information furnished above is complete and true

CONTRACTOR