TENDER AND CLAIMS DEPARTMENT
SHORT TENDER NOTICE

Sealed tenders are invited from the experienced Contractors who have carried out similar type of work and also having Provident Fund code number issued by P.F Authorities for the below mentioned work at Kudremukh, Chikmagalur District Karnataka 577 142.

Tenders will be received up to 3.00 PM on the date indicated below and opened in the presence of the tenderers who wish to be present on the same day in the office of the under signed.

The Contractors have to submit Technical Bid and price bid in separate sealed covers super scribing on the envelope "TECHNICAL BID/PRICE BID" as the case may be. The EMD is to be enclosed along with technical Bid.

Tender papers can be had from the office of the Sr.Manager(C)/ T&C, KIOCL, Kudremukh, Karnataka 577 142, on all working days during office hours on payment of Rs 50/- per set (inclusive of sales tax) in the form of DD drawn in favour of KIOCL, Kudremukh, payable at Kudremukh. T he tender notification details can also be downloaded from the web site www.kudremukhore.co.in

However, Bidders who downloaded the details from the Web site and submit the offer have to enclose a Demand Draft of Rs 50/- towards documents fee drawn in favour of KIOCL, Kudremukh, payable at Kudremukh.

Sd/-
(SHESHAPPA SHETTY K.P.)
ASST.ENGINEER (M)/T&C

-1-

KUDREMUKH IRON ORE COMPANY LIMITED, KUDREMUKH - 577 142.

(A GOVERNMENT OF INDIA ENTERPRISE )

FAX NO.08263-254117 e-mail: ktender@kudreore.com

Tender for: Maintenance of Public Gardens at Township.

A.INSTRUCTIONS TO TENDERERS:-

1. Tender should accompany EMD of Rs.1600/- in the form of Demand Draft drawn in favour of KUDREMUKH IRON ORE COMPANY LIMITED,KUDREMUKH PAYABLE AT KUDREMUKH (MALLESWARA).The last date for receipt of tenders is up to 3.00 PM on 22.09.2006.

2. The work shall be governed by KIOCL's General Conditions of contract, which is available for inspection by the tenderers in the Office of the Sr.Manager(C)/T&C,KIOCL,Kudremukh.577 142.

3. Tenderers shall furnish their quotations in the schedule enclosed. RATES SHOULD BE WRITTEN BOTH IN WORDS AND FIGURES.Tenderers shall submit the bids in sealed cover, addressed to Sr.Manager(C)/T&C, KIOCL,Kudremukh-577 142 clearly indicating tender reference etc on the envelope.

4. Employer reserves the right to reject any or all tenders with out assigning any reason.

5. Tender received late is liable for rejection.

6. Employer reserves the right to award part of the work or the whole, as may be considered necessary.

7. Tenders submitted without EMD will not be considered.

B. TERMS AND CONDITIONS :

1. Scope of work shall include all the schedule of items as described in the enclosed schedule covering all the items required for completing the work.

2. The work is complete labour contract with all leads and lifts , transport etc., needed for execution of works. The quantities given in the schedule of items are approximate and may vary. Some of the items may not be executed. But no claim by the contractor on account of such omission or modifications shall be entertained. Payment for the work done shall be made at quoted rates for scheduled items only. Escalation in rates shall not be allowed on any account.

3. The contractor shall visit the work site and acquaint himself of the conditions prevailing before submission of tender.

4 No extra items shall be executed by the contractor without prior consent of the Engineer-in charge of the work in writing. The rates for such items shall be agreed upon before commencement of such items of work. However, the rates shall be derived from the quoted rates, if this is not possible, then on the basis of market rates analysis, the rate shall be finalized.

5 Rates quoted against schedule items shall include all labour, all taxes, transport, etc., based on the conditions mentioned herein. Unless otherwise specified in the tender schedule the rates for all items will be deemed to include all leads, lifts and descents involved in the work.

6 There is no maintenance period for this work. The Security Deposit shall be refunded along with Final Bill.

7 During the execution of the work, on account payment will normally be arranged once in a month, but no claim on this account will be entertained, if for any reason payments are not so made.

8 Initial security deposit of 3% of the tendered value shall be deposited immediately after placement of order. EMD shall be adjusted against the initial security deposit. The balance 7% shall be recovered from each running bill.

9. Any damage to the Company's property caused by the contractor during the execution/maintenance of work, shall be recovered from the contractor at the discretion of the Engineer-in charge.

10 Statutory deductions towards income tax will be made as per rules.

11 The contractor shall abide by all contract Labour Regulation Abolition Act, Minimum Wages Act, Workmen's Compensation Act, Provident Fund Act and Security Regulation Promulgated from time to time by the employer. The contractor should obtain Insurance Policy to cover the risk of all the labourers under Workmen's Compensation Act for the full period .

Work order will not be issued without valid insurance.

12 The contractor has to ensure payment of minimum wages not only as existing at the time of award of contract but also should ensure payment of minimum wages as notified by the Government of India from time to time during the period of contract. While indicating their bids the contractor should keep this in mind and accordingly submit the same.

13 Contractor shall comply with the provisions of the payment of wages Act, 1936 and Rules made thereunder in respect of all labourers employed by him in carrying out this Contract.

14 Contractor shall comply with the provisions of the Equal Remuneration Act 1976 and central Rules.

15 Contractor shall not employ children below the age stipulated under Law. Contractor shall comply the Child labour (P&R) Act 1988 and Central Rules .

16 Our Mines/Company come under the statue of Mines Act, Rules, Metalliferous Mines Regulations, byelaws and orders made there under. Hence the Contractors must abide by the same.

i)  No persons shall be employed without Initial Training on Safety as per Vocational Training Rules.

The new workmen of the agency (if being inducted for the first time) are to undergo an Orientation Training Programme in our Training and Safety Department for a minimum period of three days, in general shift before they are deployed for performing actual work by the agency. The user department shall ensure this.

ii) Contractor must immediately after deploying the Contract Workers, get their Initial Medical Examination done at Company Hospital . The initial/periodical Medical Examination of Contract Workers at our project will be carried out on free of cost at Kudremukh Hospital

iii) A supervisor with experience should be deployed to ensure that the contract workers work safely and in accordance with all the provisions of Mines Act, Rules, Regulations, Byelaws and orders made there under.

17 The Contractor shall be responsible for all the safety measures as per the rules in the interest of Safety of all the labourers working under him. Necessary safety appliances shall be provided to all the labourers at your cost.

Wherever it is observed that the contractor has not provided safety appliances to any of the workers engaged by him, the management reserves the right to issue the necessary safety appliances to his workers on cost recovery basis.

18 The workmen of contractors at Kudremukh would be offered free medical treatment at Kudremukh Hospital in all cases of injuries arising out of and in the course of their employment relating to works awarded by KIOCL.

19. The contractor shall make his own arrangements for transportation of OWNER SUPPLIED materials to the work spot.

20 If the agency fails to complete the job with in the stipulated period, the work may be awarded to some other agency at his risk and cost. The extra expenditure, if any shall be recovered from the agency.

21 Time allotted for the job is SIX MONTHS from the date specified in the work order.

22. The contract will be operated by Manager(Civil),Township or his Authorized Representative.

23. The Contractors have to submit Technical Bid and price bid in separate sealed covers superscribing on the envelope "TECHNICAL BID/ PRICE BID" as the case may be. The EMD is to be enclosed along with technical Bid. The agency should not write any conditions in the price bid.

A. GENERAL INSTRUCTIONS :

NAME OF WORK: MAINTENANCE OF PUBLIC GARDENS (PHASE I & II)

1 Maintenance of gardens around Union Office, Sampath Bhavan, Kailasam Rangamantapa, Hospital and Nehru Circle (PHASE I)

2.  Maintenance of gardens around Water Treatment Plant, Intake Pump House, Town Centre (including teak plantations), Training & Safety Department and Concentrator gardens (PHASE II)

3.During the execution of work, payment will be made once in a month based on the quoted unit rates.

4.The contractor should provide necessary plastic rain coats/covers for all the labourers during the rainy season.

5. One small room will be provided temporarily on contractor's request for keeping implements and tools on free of cost.

6.  Period allotted for the job is 6 months from the date of issue of work order.

7. Rate quoted against scheduled items shall include labour charges, tools and tackles.

B. SPECIAL CONDITIONS:

1 Chemicals, fertilizers, seasonal flower seedlings will be supplied on free of cost by the Department, as and when required.

2 General cleanliness of the gardens to be maintained as directed by the site-in-charge.

3 Contractor or his authorized representative shall acknowledge the daily labour attendance register maintained by KIOCL field staff.

4 The contractor should possess the following tools: (For Phase I & II each)

                   I PHASE                 II PHASE

1. Mumties 2 Nos.                      3 Nos.

2. Pick axe 2 Nos. 3 Nos.

3. Sickles 4 Nos. 4 Nos.

4. Hedge Scissors 1 No. 1 No.

5. Garden Sheeth 5 Nos. 5 Nos.

6. Baskets 5 Nos. 5 Nos.

7. Sprinkler can 1 No. 1 No.

8. Billhook 1 No. 1 No.

9. Crow Bar 1 No. 1 No.

10.Broom Stick 5 Nos. 5 Nos.

11.Axe 1 No. 1 No.

12.PVC Hose Pipe 3/4" 180 RM 240 RM

5 The agency should deploy the supervisor and labourers as detailed below during dry seas and monsoon season on all working days.

             Mate    Male     Female

PHASE I   1         2            3

PHASE II   -         3           4

6 Contractor shall be responsible for all the safety measures for his workmen as per statutory rules.

7 All relevant requirements/records as per the Personnel Department Letter No: PERS/KM/010/998 Dt. 23-06-2001 has to be maintained.

8 10% of quoted unit rates will be deducted for short supply of labourers for maintenance works. In case of short supply of labour, the contractor will be asked to supply short supplied quantity of labourers and he should supply labourers on the day as instructed within two months, so that the progress of the work should not suffer. This clause shall not apply in case the agency is asked to reduce the labour supply or stop the supply of labour depending up on the requirement.

9 Sprayer, chemicals, fertilizers and seasonal flower seedlings will be supplied on free of cost by the Department as and when required.

10 The force majaure Clause No. 55 of General Conditions of contract shall apply for this contract.

COMPONENTS OF THE GARDENS:

Signature